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Sponsorship Grant Funding Application

Home > About Us > BID II & Hotel Alliance > Event Sponsorship Funding > Sponsorship Grant Funding Application

Apply for Event Sponsorship Grant Funding!

Submit the Grant application below.

As part of the Aberdeen Hotel Alliance mission, we make funds available to businesses and organizations looking to host events in Aberdeen that will require overnight stays in our hotels and motels. Funds are awarded based on our published criteria, requirements, and restrictions.

Step 1
Before beginning this grant application make sure you have consulted with the Aberdeen Area Convention & Visitors Bureau. (Failure to register your event prior to submitting an Aberdeen Hotel Alliance Sponsorship Grant Funding request will result in application denial.)

Step 2
*You will need to submit your event to the Aberdeen Area Calendar of Events prior to requesting Aberdeen Hotel Alliance Funding. Here is the link to submit your event. www.AberdeenAreaEvents.com.

Step 3
*Make sure you collect the following information needed prior to starting the sponsorship grant application.

  • Have you contacted the Aberdeen Area Convention & Visitors Bureau to register your event(s)?
  • Your organization’s tax ID and a completed W-9 form.
  • Your event marketing plan.
  • Your event budget.
  • A document outlining the fundraising events to-date
  • A document describing how Aberdeen Hotel Alliance Sponsorship Fund will be utilized

Step 4
*Please note, the Aberdeen Hotel Alliance and the Aberdeen Area Convention & Visitors Bureau will need to be listed as a sponsor on any and all social media, electronic, and print marketing for your organization/event.

Step 5
Please review the Aberdeen Hotel Alliance Sponsorship Funding Requests Criteria, Requirements, and Restrictions. If your application appears to meet all Criteria, Requirements, and Restrictions, proceed to filling out the Aberdeen Hotel Alliance Sponsorship Funding Application.

Aberdeen Hotel Alliance Sponsorship Funding Request Criteria, Requirements, and Restrictions

Aberdeen Hotel Alliance Sponsorship and Event(s) Funding Grant Application

Aberdeen Hotel Alliance Sponsorship and Event Funding Grant Application

MM slash DD slash YYYY
Association Address:(Required)
This is the address that will be used to mail Aberdeen Hotel Alliance Sponsorship Funding if approved.
This will cover all events hosted by the association requesting Aberdeen Hotel Alliance Sponsorship Funding.
Max. file size: 128 MB.
Event(s) listed would benefit from Aberdeen Hotel Alliance Funding. For each event list the following information.

Name of Event:
Date(s) of Event:
Projected Attendance:
Percentage of Out-of-Town Visitors:
Projected Hotel Room Use:
Give a brief description of the event(s) funded by the Aberdeen Hotel Alliance request. (Please limit to 400 words or less.)
Have you reviewed and agreed to the Aberdeen Hotel Alliance Sponsorship and Event Grant Funding Requirements, Guidelines, and Restrictions?(Required)
The Aberdeen Hotel Alliance Sponsorship and Event Grant Funding request will cover ALL events hosted by the requesting association. (Enter amount in this format – $0,000)
Describe in detail how the Aberdeen Hotel Alliance Sponsorship Grant Funds will be used.
Describe why Aberdeen Hotel Alliance Grant Sponsorship Funds are necessary to make the event successful. How will these funds impact the event?

The Aberdeen Hotel Alliance Sponsorship Grant Funding criteria, requirements, and restrictions are clearly defined for submitting an application.
Associations are asked to only ask for Aberdeen Hotel Alliance Grant Sponsorship Funding needed to market, promote, help cover costs of hosting, and make the event more successful.

Please keep in consideration the past Aberdeen Hotel Alliance Funding your group or association has received. How is this request different?
How do you plan to communicate with visitors to attract them to your event?
Do you have a promotional/marketing plan for the event?(Required)
The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Failure to do this will result in the denial of future Aberdeen Hotel Alliance Sponsorship Grant Funding requests.
Upload a detailed document outlining your association promotional/marketing efforts for the event.
Max. file size: 128 MB.
Upload a detailed document outlining the associations budget for the event. List all expenses associated with hosting the event.
Max. file size: 128 MB.
Upload a detailed document outlining your associations fundraising efforts to-date to help the event. List all sources of funding and fundraising on behalf of the organization.
Max. file size: 128 MB.
Social Media Promotions:(Required)
Do you plan to promote your event on social media?

*The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Social Media Link for the event.
Upload the event flyer of promotional materials.

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Max. file size: 128 MB.
Future Aberdeen Hotel Alliance Sponsorship Grant Funding Requests:(Required)
Do you plan to request Aberdeen Hotel Alliance Sponsorship Grant Funding in the future?

(Only Associations and Events hosting events new to Aberdeen (3 or fewer years in existence), or existing events that are expanded or enhanced to increase the duration (overnight stays), or appeal of the event will be considered.)
What steps has the host association taken to ensure the event is successful and ultimately becomes self-sufficient without Aberdeen Hotel Alliance Sponsorship Funding?

How do you plan to accomplish this?
Please explain the steps outside of normal taken to grow your event(s).
Have you contacted the Aberdeen Area Convention & Visitors Bureau to schedule your event(s) prior to submitting application?(Required)
Associations MUST contact the Aberdeen Area Convention & Visitors Bureau to schedule event(s) date(s) prior to filling out the Aberdeen Hotel Alliance Sponsorship and Event Grant Funding Application.

(Failure to register your event(s) will result in Aberdeen Hotel Alliance Sponsorship Grant Funding denial.)
Which Aberdeen Area Convention & Visitors Bureau representatives are you currently working with?(Required)
Did you submit your event(s) to the Aberdeen Area Community Calendar of Events?(Required)
www.AberdeenAreaEvents.com

This must be done prior to submitting your application.
Do you require hotel room availability or rooms rates from Aberdeen hotels?(Required)
This will need to set up in advance prior to submitting a grant for Aberdeen Hotel Alliance Sponsorship Funding. This will be done directly with the Aberdeen Area Convention & Visitors Bureau representative.
Please use this area to list any additional comments, questions or concerns with your Aberdeen Hotel Alliance Sponsorship Grant Funding Application.

 

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