As part of the Aberdeen Hotel Alliance mission, we make funds available to businesses and organizations looking to host events in Aberdeen that will require overnight stays in our hotels and motels. Funds are awarded based on our published requirements, guidelines and restrictions.

Before beginning this application make sure you have consulted with the Aberdeen Area Convention & Visitors Bureau.
You will need to have the following information before starting the sponsorship application.

Do you have what you need?

Have you contacted the Aberdeen Area Convention & Visitors Bureau to register your events
List of all events hosted in Aberdeen
Your organization’s tax ID and a completed W-9 form
Your event marketing plan
Your event budget
A document outlining the fundraising events to-date
A document describing how Aberdeen Hotel Alliance Sponsorship Fund will be utilized

*Please note, the Aberdeen Hotel Alliance and the Aberdeen Area Convention & Visitors Bureau will need to be listed as a sponsor on any and all electronic and print marketing for your organization/event.

If your application appears to meet our guidelines, someone from the Aberdeen Area CVB will contact you to discuss your funding request.

Aberdeen Hotel Alliance Sponsorship Funding Request Requirements, Guidelines, and Restrictions

Aberdeen Hotel Alliance Sponsorship Funding Grant Application

Association Information Requesting Aberdeen Hotel Alliance Sponsorship Funding

Name of Association requesting Aberdeen Hotel Alliance Sponsorship Grant Funding:(Required)

Name of contact submitting application:(Required)

Contact phone number:(Required)

Contact email:(Required)

Association Website:

Association Address:(Required)

This is the address that will be used to mail Aberdeen Hotel Alliance Sponsorship Funding if approved.

Street Address City State ZIP Code

Association Federal Tax ID Number:(Required)

Association completed W-9 Form(Required)

This will cover all events hosted by the association requesting Aberdeen Hotel Alliance Sponsorship Funding.

Max. file size: 100 MB.

Brief history of the association requesting Aberdeen Hotel Alliance Sponsorship Grant Funding:(Required)

Aberdeen Hotel Alliance Sponsorship Grant Funding Requirements

All event(s) hosted and confirmed by the Aberdeen Area Convention & Visitors Bureau will contribute to the Aberdeen Hotel Alliance request for Sponsorship Grant Funding.

Have you reviewed and agreed to the Aberdeen Hotel Alliance Event Sponsorship Grant Funding Requirements, Guidelines, and Restrictions?(Required)

Yes

More assistance Needed

Have you contacted the Aberdeen Area Convention & Visitors Bureau to schedule your event(s) prior to filling out the Aberdeen Hotel Alliance Sponsorship Funding Application?(Required)

Associations MUST contact the Aberdeen Area Convention & Visitors Bureau to schedule event(s) date(s) prior to filling out the Aberdeen Hotel Alliance Sponsorship Grant Funding Application.

Yes

Which Aberdeen Area Convention & Visitors Bureau representatives are you currently working with?(Required)

Layton Holmstorm

Katherine Grandstrand

Casey Weismantel

No one yet

Sponsorship Grant Funding dollare amount requested on behalf of event(s) from the Aberdeen Hotel Alliance.(Required)

The Aberdeen Hotel Alliance Sponsorship Grant Funding request will cover ALL events hosted by the requesting association. (Enter amount in this format - $0,000)

Aberdeen Hotel Alliance Sponsorship Grant Funding Event Details

Name of Event:(Required)

Event Date(s):(Required)

Attendance for the Event:(Required)

Total attendance expected.

Previous Year's Attendance:

If available?

Percentage of Out of Town Visitors:(Required)

Out of Town Visitors defined as outside the 100-mile radius of Aberdeen.

Hotel Rooms Needed:(Required)

Total number of hotel rooms needed (per night) for the event.

Do you require hotel room blocks or rates from Aberdeen hotels?(Required)

This will need to set up in advance prior to submitting a grant for Aberdeen Hotel Alliance Sponsorship Funding. This will be done directly with the Aberdeen Area Convention & Visitors Bureau representative.

Yes, already have them reserved

No, not at this time

Description of Event:(Required)

Describe the event which you propose to use Sponsorship Funds from the Aberdeen Hotel Alliance. (Please limit to 300 words or less.)

Do you have a promotional/marketing plan for the event?(Required)

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.

Yes

Promotional/ Marketing Plan Upload:(Required)

Upload a document outlining your association promotional/marketing efforts for the event.

Max. file size: 100 MB.

Target Audience for the event:(Required)

Describe the target audience for the event. How do you plan to communicate with them?

Aberdeen Hotel Alliance Sponsorship Grant Funding Usage:(Required)

Describe how the Aberdeen Hotel Alliance Sponsorship Grant Funds will be used. Describe why Aberdeen Hotel Allaince Grant Sposnsorship Funds are necessary to make th event successful. How will these funds impact the event?

Event Budget Upload:(Required)

Upload a document outlining the associations budget for the event.

Max. file size: 100 MB.

Event Fundraising Efforts Upload:(Required)

Upload a document outlining your associations fundraising efforts to-date to help the event.

Max. file size: 100 MB.

How will the event or association be impacted if the event recieves partial or no funding from the Aberdeen Hotel Alliance?(Required)

Associations are asked to only ask for Aberdeen Hotel Alliance Grant Sponsorship Funding needed to market, promote, help cover costs of hosting, and make the event more successful.

Future Aberdeen Hotel Alliance Sponsorship Grant Funding Requests:(Required)

Do you plan to request Aberdeen Hotel Alliance Sponsorship Grant Funding in the future?

Yes

Event Success and Event Growth:(Required)

What steps has the association taken to ensure the event is successful and ultimately becomes self-sufficient? How will the Aberdeen Hotel Alliance Sponsorship Grant Funding help achieve this?

Social Media Promotions:

Do you plan to promote your event on social media?

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.

Yes

Unsure

Social Media Link:

Social Media Link for the event.

Event Flyer or Promotional Materials Upload:

Upload the event flyer of promotional materials.

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.

Max. file size: 100 MB.

Will your association host additional events other that the one listed previously?(Required)

Yes

Additional Event(s) hosted by your association that the Aberdeen Hotel Alliance Sponsorship Grant Funding will help:

Upload a document outlining the additional events your association will host. List all event(s) other than the one previously listed that the Aberdeen Hotel Alliance Sponsorship Grant Funding will help.

Please list each of the events individually. This information will be needed for each additional event(s) hosted by your association.

Name of Event:
Date of Event:
Number of Attendees:
Percentage of Out-of-Town Attendees:
Number of Total Hotel Rooms Needed

Max. file size: 100 MB.

Additional Comments or Concerns:

Please use this area to list any additional comments, questions or concerns with your Aberdeen Hotel Alliance Sponsorship Grant Funding Application.

Aberdeen Hotel Alliance Sponsorship Grant Funding Application

Do you have what you need?

Aberdeen Hotel Alliance Sponsorship Funding Grant Application

Association Information Requesting Aberdeen Hotel Alliance Sponsorship Funding

Aberdeen Hotel Alliance Sponsorship Grant Funding Requirements

Aberdeen Hotel Alliance Sponsorship Grant Funding Event Details

Contact Info

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