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Aberdeen Hotel Alliance Sponsorship Grant Funding Application

As part of the Aberdeen Hotel Alliance mission we make funds available to businesses and organizations looking to host events in Aberdeen that will require overnight stays in our hotels and motels. Funds are awarded based on our published requirements, guidelines and restrictions.

Before beginning this application make sure you have consulted with the Aberdeen Area Convention & Visitors Bureau.
You will need to have the following information before starting the sponsorship application.

Do you have what you need?

  • List of all events hosted in Aberdeen
  • Your organization’s tax ID and a completed W-9 form
  • Your event marketing plan
  • Your event budget
  • A document outlining the fundraising events to-date

  • *Please note, the Aberdeen Hotel Alliance and the Aberdeen Area Convention & Visitors Bureau will need to be listed as a sponsor on any and all electronic and print marketing for your organization/event.

If your application appears to meet our guidelines, someone from the Aberdeen Area CVB will contact you to discuss your funding request.

Aberdeen Hotel Alliance Sponsorship Funding Request Requirements, Guidelines, and Restrictions

All set? Complete Your Application

Aberdeen Hotel Alliance Sponsorship Funding Grant Application

Association Information Requesting Aberdeen Hotel Alliance Sponsorship Funding

Association Address:(Required)
This is the address that will be used to mail Aberdeen Hotel Alliance Sponsorship Funding if approved.
This will cover all events hosted by the association requesting Aberdeen Hotel Alliance Sponsorship Funding.
Max. file size: 20 MB.

Aberdeen Hotel Alliance Sponsorship Grant Funding Requirements

All event(s) hosted and confirmed by the Aberdeen Area Convention & Visitors Bureau will contribute to the Aberdeen Hotel Alliance request for Sponsorship Grant Funding.
Have you reviewed and agreed to the Aberdeen Hotel Alliance Event Sponsorship Grant Funding Requirements, Guidelines, and Restrictions?(Required)
Have you contacted the Aberdeen Area Convention & Visitors Bureau to schedule your event(s) prior to filling out the Aberdeen Hotel Alliance Sponsorship Funding Application?(Required)
Associations MUST contact the Aberdeen Area Convention & Visitors Bureau to schedule event(s) date(s) prior to filling out the Aberdeen Hotel Alliance Sponsorship Grant Funding Application.
Which Aberdeen Area Convention & Visitors Bureau representatives are you currently working with?(Required)
The Aberdeen Hotel Alliance Sponsorship Grant Funding request will cover ALL events hosted by the requesting association. (Enter amount in this format - $0,000)

Aberdeen Hotel Alliance Sponsorship Grant Funding Event Details

Total attendance expected.
If available?
Out of Town Visitors defined as outside the 100-mile radius of Aberdeen.
Total number of hotel rooms needed (per night) for the event.
Do you require hotel room blocks or rates from Aberdeen hotels?(Required)
This will need to set up in advance prior to submitting a grant for Aberdeen Hotel Alliance Sponsorship Funding. This will be done directly with the Aberdeen Area Convention & Visitors Bureau representative.
Describe the event which you propose to use Sponsorship Funds from the Aberdeen Hotel Alliance. (Please limit to 300 words or less.)
Do you have a promotional/marketing plan for the event?(Required)
The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Upload a document outlining your association promotional/marketing efforts for the event.
Max. file size: 20 MB.
Describe the target audience for the event. How do you plan to communicate with them?
Describe how the Aberdeen Hotel Alliance Sponsorship Grant Funds will be used. Describe why Aberdeen Hotel Allaince Grant Sposnsorship Funds are necessary to make th event successful. How will these funds impact the event?
Upload a document outlining the associations budget for the event.
Max. file size: 20 MB.
Upload a document outlining your associations fundraising efforts to-date to help the event.
Max. file size: 20 MB.
Associations are asked to only ask for Aberdeen Hotel Alliance Grant Sponsorship Funding needed to market, promote, help cover costs of hosting, and make the event more successful.
Future Aberdeen Hotel Alliance Sponsorship Grant Funding Requests:(Required)
Do you plan to request Aberdeen Hotel Alliance Sponsorship Grant Funding in the future?
What steps has the association taken to ensure the event is successful and ultimately becomes self-sufficient? How will the Aberdeen Hotel Alliance Sponsorship Grant Funding help achieve this?
Social Media Promotions:
Do you plan to promote your event on social media?

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Social Media Link for the event.
Upload the event flyer of promotional materials.

The Aberdeen Hotel Alliance and the Aberdeen Area Convention and Visitors Bureau must be listed as a contributing sponsor of event if funded.
Max. file size: 20 MB.
Will your association host additional events other that the one listed previously?(Required)
Upload a document outlining the additional events your association will host. List all event(s) other than the one previously listed that the Aberdeen Hotel Alliance Sponsorship Grant Funding will help.

Please list each of the events individually. This information will be needed for each additional event(s) hosted by your association.

Name of Event:
Date of Event:
Number of Attendees:
Percentage of Out-of-Town Attendees:
Number of Total Hotel Rooms Needed

Max. file size: 20 MB.
Please use this area to list any additional comments, questions or concerns with your Aberdeen Hotel Alliance Sponsorship Grant Funding Application.

Aberdeen Area Convention & Visitors Bureau